It’s actually very simple. ), Basic IT maintenance and tasks (server backup tape, arranging maintenance services, database for office software, etc. An office manager must possess both soft and hard skills to succeed in their job. Although it alone will not get you a job or internship, a good resume is an important element toward obtain- Must be reliable, pro-active and self confident, Computer Skills: Intermediate computing skills and proficiency in MS Word, Excel, PowerPoint, Access and WebEx. ), Knowledge of Facilities Management and Computerized Maintenance Management Systems (CMMS) is a plus, Provide support to both the office and Resourcing Coordinator, Assist with the coordination of the summer internship programme, Respond to enquiries and action them in a effective, timely manner, Good command of the English language both written and verbal, Ability to work well with MS systems and bespoke in house systems, Comfortable working in a team environment and a supportive collaborative approach, Positive disposition, willing to learn and comfortable learning new skills, Assist candidates with application process, Assist Staffing team as necessary with new hire orientations, Assist with administration portion of new-hire orientation, Organize staffing department records and tracking spreadsheets, Communication with candidates to include hiring process updates, answering general questions and follows up on concerns, Greet candidates who visit the hiring office, Maintain several HR spreadsheets related to workers compensation, LOA, stock, etc, All other duties and responsibilities, as assigned, The successful candidate will demonstrate the ability to drive results in an ambiguous environment, with a high level of accuracy and attention to detail, A minimum of two years' relevant HR or administrative experience, Intermediate level experience with Word and Excel, including but not limited to charts, pivots and filters, Ability to maintain strict confidentiality regarding compensation, benefits and employee issues, Demonstrated experience providing outstanding customer support, Ability to multitask and prioritize effectively in a fast-paced, quickly changing, and highly ambiguous environment, Functions as administrative liaison with internal and external clients, Receives/opens/processes/prepares mail as appropriate (i.e. By using one of Resume.io’s field-tested resumes, and following these helpful tips on the creation of your resume, you … Maintain stationery supply. Occasionally contribute to executive presentations, Assist with the implementation of organization operating rhythm, Plan and implement logistics for BR&T internal and external events, Performs planning, coordination and organization of Boeing focal and field personnel based on an understanding of customer needs, Coordinates field operation assignment procedures, training and orientation to ensure on-site personnel meet customer needs, Provides guidance regarding local language, culture and customs to Boeing personnel. Arrange hotel and transportation for visitors as requirement, Responsible for Cafeteria management and notice board updating, Responsible for employee uniform & PPE purchasing and distribution, Help to receiving and transferring telephone, receiving and sending letters and express, Waste material management co-work with operation team, Assistant on employee’s activity to ensure that the company – sponsored activity will be well organized, Ensure admin related expenses are well controlled under approved budget, Support any other duties and tasks as assigned by superior, May act as point of contact in case of an emergency or disaster, coordinating with Facilities staff, Perform clerical work such as filing, emailing mass communications, scheduling, and purchasing duties using electronic purchasing software system or procurement cards, Manages conference room bookings, loaner equipment (remote controls, adaptors, headphones, etc.) ), Strong problem solving skills, and the ability to work with minimal supervision, Ability to maintain confidentiality, and to work with all levels of management, internally and externally, Some experience in a similar or related role, Two or more years’ experience in a similar role, Work collaboratively across departments, particularly with Sales, Finance, and Marketing/Events; promote community building and positive office culture, Interfacing with executive level team members on a regular basis, Schedule meetings, order catering as requested, prepare meeting rooms, check AV assist visitors with any technology needs, Liaise with building management and Corporate Real Estate team, Manage and maintain emergency action plans, Searching and booking extensive travel and accommodations, Procure computer equipment and building access cards for new employees, Maintain an up-to-date employee contact list, Provide building access for visitors; greet and accommodate guests, Ordering and managing office supplies, groceries, and in-office catering, Sign for and distribute mail, packages, and other deliveries, Maintain a tidy, organized office environment including conference rooms, supply closets, kitchens, and other common spaces, At least 3 years of office management experience (within IT industry a big plus), Marketing and event planning experience preferred, Strong planning and organizational skills; adept independent problem solving skills with focus on efficient, quick and consistent execution, Strong interpersonal and communication skills, both written and verbal, Computer literacy, specifically Microsoft Office (Word, Excel, PowerPoint) is a must, Ability to multitask effectively and accommodate requests with the utmost courtesy, Energetic, Friendly, Positive, and Personable, Provides administrative support with preparation of general correspondence, memorandums, charts, tables, graphs, business plans, spreadsheets, presentation materials, and proposals. %���� ), Comfort level with transactional based systems, such as SAP, Agile and Workday reporting, College Certificate in Administration or related field, Strong written and oral communication skills in English; French proficiency is an asset, Excellent interpersonal skills – naturally collaborative with a focus on supporting the achievement of team and organizational goals, Strong professionalism and work ethics at all times – discretion, confidentiality and good judgment are essential in this role, Previous experience with events/meeting logistics is an asset, Actively handle multiple requests under time pressures and willingly takes on challenging responsibilities, Autonomous and manages priorities with minimal guidance. Reads and analyzes incoming memos and determines the appropriate course of action. If your CV is able to answer these questions and contains the information employers want to see, then you can be certain of getting to the interview stage. Ensures most cost-effective method and offering alternative solutions as practical, Assists with logistics for department and customer meetings accordingly, Maintains up-to-date seating chart and floor plans. (Oracle, Siebel or Salesforce.com), Excellent written and oral communication skills in English. Includes assisting with various input and managing the workflow through of system activity, Work overtime on a planned basis as deemed necessary by supervision, Oversees physical condition of administration offices and administrative plant areas to ensure a safe working environment. This includes but is not limited to: all corporate credit card and cash expenses, domestic and international travel coordination and logistics, off-site meetings, registration for external conferences/events, etc, All client, executive and senior level coordination for meetings and workshops, including reservations, ordering food & supplies and assisting with booking rooms, Coordination of Vancouver Office recruiting and onboarding needs, Check in with new hires on a regular basis and facilitation of new-hire forums, Overall coordination of vendor management and purchasing for the office, General administrative duties including mail and courier management, corporate printing in a time sensitive manner, as well as coordinating employee photos, Be the point of contact with building management and cleaners, resolving employee concerns, and dealing with renovation and space needs, Identify, recommend and implement processes to more effectively manage the administrative function of the office, Coordination of Vancouver meetings, events, job fairs, and other staff functions, Identify, evaluate and resolve problems that may arise in administrative processes related to the Vancouver office, Coordinating conference bridges companywide, Coordinating catering, food and beverage for meetings, open houses and events, Credit card reconciliation of travel and office expenses, Coordination of Vancouver Corporate Travel Condo, Minimum 3 years’ experience in an Administrative position in a medium to large office capacity, Good organizational skills with ability to manage multiple tasks, Experience in human resources is an asset, Experience in travel management is an asset, Certificate or diploma in office or business administration an asset, The ability to work in a fast- paced environment with prompt and accurate service and juggle multiple tasks at once, Good computer skills including knowledge of Word, Excel, and Outlook Calendar, Strong communication and inter-personnel skills, Capable of resolving issues with minimum direction, Ability to work independently or as a member of a team, Take initiative and work well with all members within the organization, Coordinate repairs and responding to internal tickets logged when needed, Facilitating Headcount and reporting processes, Coordinate repairs & maintenances and responding to internal tickets logged when needed. Handle all billing code updates, Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures including WorldWide Business Standards, Should have good experience on MS Outlook, office, Excel and PowerPoint, Ability to work with stakeholders to achieve the desired outcome, Ability to understand a situation and look at what is needed to implement/deliver, Demonstrated ability to question and prioritise effectively, Ability to work to deadlines and with good prioritising skills, Assertive when necessary with good attention to detail, Previous experience in within an international organization from a hospitable position, Experience in working with administrative processes, Able to plan but can reprioritise and take things as they come, Manages the coordination of all activities involved in listings, sales and closings, Mathematical calculations of Sales Agents commissions, Accounts Receivable and collections; processing agent charges and applying payments, Assistance with day-to-day operations by providing support and back up to Office Concierge, Ability to multi-task, prioritize, and be flexible with changing business needs in a team environment, Excellent professional and leaderships skills, The ideal candidate will be able to assist independently affiliated sales associates with marketing, advertising, and technology needs. Serves through the direction of Site General Manager, Prepares and maintains contracts. Customer service skills necessary to effectively and professionally respond to requests. … ... SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link. No need to think about design details. When writing your resume, be sure to reference the job description and highlight any skills, awards and certifications that match with the requirements. Monitors seating and space capacity and provides updates to Facilities and site head. ), Maintain office records and filing systems, Sorting of high volume of mail and packages, Cover phones while performing other duties away from front desk, Excellent computer skills including email, Excel, Word and PowerPoint, High degree of customer service skills, confidentiality and trustworthiness, Excellent customer service and follow-up skill, Exceptional organizational skills and detail oriented, Strong interpersonal skills with the ability to interact and relate effectively, productively, and positively with other associates, Ability to multi-task and change focus quickly to accommodate service needs of associates and/or clients, Serve as the primary real estate and facilities point of contact for Blackboard’s Indianapolis office, Act as liaison to Blackboard HQ on all administrative policies and policy changes affecting employees, Perform basic receptionist duties which include answering phones and greeting visitors, Oversee and maintain all office space, equipment and basic supplies, Be responsible for operational oversight and supervision of mail and delivery services, facilities cleaning, maintenance and repair activities, Be responsible for coordinating office safety and security procedures, Serve as the de-facto events coordinator with responsibility for coordinating social engagements related to the Raleigh office, Supply all necessary furniture/access keys/cards needed for new employees, Maintain the office key inventory at all times, Maintain the Bb office offsite document storage inventory (as needed), 1-3 years’ experience as an office administrator or similar role, Demonstrated ability to manage professional service providers, Proficient in MSOffice product suite, including Outlook, 2+ years of Office experience; 1+ year of working experience within a Digital Agency, Working knowledge of with Quickbooks, all Google applications (especially Google Clendars), Excel, and Digital Project Management Software (i.e. ( Financial, HR systems, etc. include something like Easy Clinic improvements to efficiency... 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